Terms and Conditions for One Carbon World Grant

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Eligibility

You may be asked to provide relevant information as evidence to the status of your entity.

Your organisation must have an appointed contact and be free and able to communicate information to all stakeholders of the certification and process.

Applications by sole traders or unincorporated organisations must identify the legal body or natural person assuming responsibility for the grant award and payment of any invoices.

The status of the applicant organisation will be verified during your application assessment.

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Consortium applications

One Carbon World grant fund defines consortium applications as those submitted by formal consortia only, i.e. where 2 or more organisations come together to create a new, formally constituted organisation, with its own organisational accounts.

Informal consortia, i.e. where 2 or more organisations work together on a specific project or initiative only, will be considered as partnerships.

Informal consortia/partnerships must elect one of the organisations as ‘lead’ organisation, i.e. the organisation which will be awarded the grant, will be responsible for payment of any invoices, and who would operate as the main point of contact with One Carbon World for the duration of the project.

Organisations may apply both as an individual organisation and as a member of a consortium at the same time.

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Scope

After application, One Carbon World will work with the Applicant to define the scope of the GHG emissions measurement. The One Carbon World Grant Fund supports projects of any scope, from individual products or events to single or multiple departments, one office location, or worldwide operations across multiple countries.

Organisations may make multiple applications to the grant fund to increase the scope of what is measured (for example, bringing additional departments, locations, events, or products into scope).

Organisations may bring their supply chain into scope. In this case, One Carbon World and their appointed independent expert will not communicate directly with your supply chain organisations. It is the responsibility of the applicant organisation to collect the required data from their supply chain partners.

Grants are awarded to the applicant organisation only. The Applicant is responsible for any decision to retire carbon credits in relation to GHG emissions measured under the agreed scope. Grant funded Carbon Credits cannot be invoiced separately to supply chain or partner organisations. Organisations wishing to be invoiced separately for grant funded Carbon Credits must apply for their own grant award.

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Duration

Grants will be awarded for a period of 1 year.

Grants applications that have been approved, will be reviewed the following year. Applicants can apply for an annual grant renewal subject to One Carbon World’s approval process.

The grant award renewal possibly be renewed an additional time (upon our approval to each such renewal) to give a total of 2 years’ emissions that can be measured and off-set. The terms and conditions contained in this document relate to both initial grant awards and subsequent renewals. One Carbon World may, at their discretion, revoke additional grants after the first year or subsequent grant renewal periods. 

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All grant awards include

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• A One Carbon World consultant to produce a One Carbon World GHG Emissions Report or to verify a GHG emissions report produced in-house or by another organisation. The report will show a breakdown of GHG emissions and will include recommendations for reducing emissions and for additional emissions sources that may be included in subsequent calculations. All reports follow GHG Corporate Accounting and Reporting Standard.

• A telephone consultation and full email support and guidance with our One Carbon World team to define and calculate GHG emissions, or to verify a GHG emissions report produced in-house or by another organisation. All calculations follow GHG Corporate Accounting and Reporting Standard and use most current conversion factors available.

• The retirement of a maximum of 100 tons of Verified Carbon Credits in the name of an Applicant organisation. 50% funding for carbon credits over 100 tons, including Scope 1 and Scope2. For Scope 3, the grant fund will not apply.  Please see the current standard cost for carbon credits on our website. If the measured GHG emissions are under 100 tonnes, OCW will retire carbon credits up to the measured total for the reporting period. Any unused allocation cannot be carried forward to a future year.
• Use of One Carbon World programme badge materials and communications guidance, subject to OCW brand guidelines.

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What we will fund

One Carbon World Carbon Neutral International Standard

Carbon Neutral International Standard Fee – 50% funding

Carbon credits identified in the GHG Emissions Report - 50% funding for credits over 100 tonnes, for Scope 1 and Scope 2 (up to 100 tonnes included in the programme fee).

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Time Frame 

Applicant shall book a call with one of our technical experts within 60 days after signing the grant offer letter or One Carbon World reserves the right to cancel the grant agreement and grant award.

If an extension of time is required by the Applicant, the Applicant must send an electronic written request of extension, explaining the reason for the extension, and the expected date of booking the call. 

Applicant shall submit the agreed data 6 months after the technical call or One Carbon World reserves the right to cancel the grant agreement and grant award.

If an extension of time is required by the Applicant, the Applicant must send an electronic written request of extension, explaining the reason for the extension, and the expected date of data submission.  

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Carbon Credit retirement and certification

Carbon Credits included in the standard fee or identified off-sets following the Carbon Footprint Report will be retired on behalf of the applicant organisation, in the name of the organisation provided at application. Please note that OCW will round-up your calculated carbon emissions before retiring your carbon credits, this means that we always rebalance your emissions to the nearest higher whole number ensuring no under retirement of carbon credits to achieve carbon neutrality.

The grant fund consists of VCS Verified Carbon Credits, CDM Carbon Credits and other verified carbon credits.  In the event that carbon credits are no longer available on a particular project, One Carbon World will ensure the appropriate amount of CO2 emissions are offset through an alternative suitable scheme.

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One Carbon World reserve the right to cancel or limit the number of carbon credits that can be purchased through the grant support due to events outside our control, including unexpected limits on the stock of carbon credits which we could not reasonably plan for, technical reasons, a sudden increase in carbon credit cost due to higher demand, among others.

You will receive a digital retirement certificate to confirm Carbon Credits retired in the organisation’s name.

Your certificate(s) will be issued digitally, together with the appropriate programme badge materials (where applicable) and a copy of the brand guidelines detailing permitted use.

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You must not display any OCW programme badge materials on any print or digital media before being authorised to do so by OCW in writing and/or receipt of the relevant certificate(s).

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What we will not fund

3rd party accreditations and certifications, carbon credits, and consultants.

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Limit of duties

The role of the One Carbon World is to guide applicant organisations to collate their greenhouse gas emission data and to interpret this data to calculate the organisation’s GHG emissions.

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Applicant organisations are responsible for measuring and reporting this data to One Carbon World. Your grant agreement will define your data reporting period.

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Your data reporting period will be agreed with One Carbon World.  One Carbon World may, at their discretion, accept data reported after this date, but are under no obligation to do so. Failure to provide the data requested will mean that it may not be possible to calculate the organisation’s carbon footprint.

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Payments

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No payment is required at the application stage.

Once an organisation’s grant has been approved, and the grant offer letter has been signed, an invoice will be raised for the standard fee set forth in the Grant Offer Letter.

All grant awards are deducted from the invoice amount. Organisations are only liable to pay their contribution to the standard fee or carbon credits and payment is required in advance of any retirement of carbon credits.

If a grant application is declined, the applicant organisation may still elect to apply in writing for the appropriate One Carbon World standard at full cost without grant support. In this instance, an invoice will be raised for the full amount.

Invoice terms are 30 days. If an invoice remains unpaid after this time, within five (5) business days after we deliver written notice to you that such invoice is past due, then One Carbon World may cancel the grant award.

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Invoices relating to each grant award must be settled in full before work commences on each stage of the GHG emissions measurement and reporting and before Carbon Credits are retired following the Footprint report.

All invoices will be issued in Pounds Sterling. Payments in other currencies cannot be accepted. .

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Notwithstanding anything to the contrary contained in this Agreement, Either party may terminate this Agreement by giving 30 days’ written notice. Any fees invoiced and/or work completed up to the termination date remain payable.

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Administration Charges

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Any amendment request must be sent to us in writing by email and will take effect on the day we receive it. In certain circumstances we reserve the right to apply an administration charge for the requested amendments. 

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Amendment of name of Applicant in the Carbon Footprint Report - £50

(If different than outlined in this agreement, after the signature of this Agreement by the Applicant)  

Additional data set request to be calculated and included, after the Applicant has received the carbon footprint report – £100  

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(The technical team always confirms the date once the data was received, and the calculations will commence. If the Applicant request any additional data to be included in the carbon footprint after this date, we reserve the right to charge this administration fee. )  

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Additional Information

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Please note that we cannot pay for:

• Any costs started or paid for prior to the date you signed your Grant Application Form or the date of this Grant Offer Letter; and

• Any consultancy provided by an External Expert not included on our expert panel Grant Application Form; or

• Any charges levied through other carbon credit programmes that have not gone through a selection process through the Members board at One Carbon World

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Changes to scope
Any changes to the agreed measurement scope, deliverables, or timelines must be agreed in writing between the parties. Where changes increase the level of effort required, One Carbon World may adjust fees and/or timelines accordingly.

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Governing law and jurisdiction

This Grant Offer Letter is and all documents made under or in connection with it shall be governed by, and construed in accordance with, the laws of England. You hereby irrevocably submit to the jurisdiction of the English Courts 

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Confidentiality

The Parties shall keep the terms of this Agreement and any Confidential Information confidential and not disclose such terms to anyone, except for disclosures specifically permitted hereunder, and ensure that the Confidential Information is protected with security measures and a reasonable degree of care. Each Party may disclose Confidential Information to its Affiliates and their officers, directors, employees and professional advisers to the extent necessary for purposes connected with the Agreement and to the auditors of any Affiliate. Confidentiality obligations continue after completion of the engagement.

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Change of Terms 

We may change this Agreement as allowed by applicable law. This may include changing, adding, or removing terms. We may do this in response to legal, business, competitive environments or other reasons not listed here. If required by applicable law, we will send an electronic written notice. 

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Publicity and Evaluation

Notwithstanding the above, the Applicant agrees that One Carbon World may reference the Applicant’s participation in the One Carbon World Grant programme in general communications (including One Carbon World’s website and social media). Any use of the Applicant’s logo, publication of quantitative results, or client-specific claims will only be made with the Applicant’s prior written approval. The Applicant will not issue any press release or public announcement referring to One Carbon World or the Grant programme without first agreeing the wording with One Carbon World (unless required by law or a regulatory authority).

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One Carbon World Limited is a not-for-profit company limited by guarantee. Registered in England No. 11948392

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Registered Office: B3 Kingfisher House, Kingsway, Team Valley Trading Estate, Gateshead, England, NE11 0JQ